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2020 Encampment

2020 Alaska Wing Summer Encampment

Joint Base Elmendorf-Richardson

New Dates!

Cadets & ATF: 9 to 15 August 2020
Staff: 7 to 15 August 2020

 
 

 

DESCRIPTION

The 2020 AKWG Summer Encampment is a week-long activity that serves to provide the cadet with a foundation from which to build on their Civil Air Patrol careers.  The encampment will provide cadets with the opportunity to:

  • Apply knowledge gained in the cadet and senior programs to practical situations.
  • Develop a greater understanding of Civil Air Patrol and Air Force missions and capabilities.
  • Develop leadership potential, discipline, time-management, and interpersonal skills.
  • Learn how to overcome challenges and succeed through critical thinking.
  • Enhance their local unit’s cadet program.
  • Aid in retention and motivation.
  • Receive an introduction to the military-style training of the Civil Air Patrol.
  • Build self-confidence.
  • Experience esprit de corps and the warrior spirit.

First-time cadets can expect to be challenged both mentally and physically during a busy and exciting week of hands on leadership development training, aerospace events and local on-site activities.  Cadets returning as staff will be challenged even further through the leadership roles they will fill and staff duties they will perform.  All cadets will be introduced to the military, learn to overcome challenges, develop time-management skills, enhance their interpersonal skills and have a great time.

Cadets that have already attended an encampment but are not on staff are encouraged to attend the Advanced Training Flight.  The Advanced Training Flight (ATF) is for cadets who have previously completed an encampment, are not serving on encampment staff and are looking to broaden their leadership, communication and teamwork skills.  ATF candidates will receive academic and "hands-on" training in the classroom environment and then take those skills to the field in complex team challenges designed to improve communication, problem-solving and their management of small group dynamics.  Graduates will return to their squadrons ready to take on greater leadership roles and shape the next generation of cadets.

The Pre-Encampment Guide, which provides detailed information about the encampment, is attached as a link at the end of this page.  An updated guide will be available by 10 May 2020.  The last page of the guide is the all-important Packing List!

For a glimpse of last year's encampment, click here.

ELIGIBILITY

First-time cadets must have completed their Curry Achievement and attained the rank of Cadet Airman (C/Amn) before arriving at encampment.

Cadet cadre registrants must have earned the Wright Brothers Award (C/SSgt) (verified in eServices), completed Operational Risk Management Basic and Intermediate Courses, and Introductory Communications User Training (ICUT) prior to arriving at encampment.  For cadets 18 and older, completion of Cadet Protection Policy Training is required prior to encampment.  Note: Cadet Cadre have been selected for this year's encampment.

Senior Member staff must have completed Level 1, Operational Risk Management Basic and Intermediate Courses, and the Cadet Protection Policy Training courses are required prior to arriving at encampment.  Completion of ICUT is highly recommended.

FEES

Fee Schedule

  • Cadet Student: $255
  • Cadet cadre: $150
  • Cadet Advanced Training Flight: $190
  • Senior member registration: $0

Cadet Encampment Assistance Program (CEAP)

Thanks to Air Force support, CAP has special funding available to cover encampment fees, uniforms, and other costs associated with encampment, with an emphasis on serving economically disadvantaged cadets.  Beginning 1 March 2020, all cadets may apply for assistance, but priority is given to first-time attendees.  Returning cadets applying for assistance will be placed on a wait list and are processed after all first-time applications have been served.

After signing in to eServices, open “Cadet Programs” under the dropdown menu, followed by “Cadet Encampment Assistance Program” and follow the prompts.  A detailed description of the program, including application instructions, may be found on the CAP CEAP page (click here).  Please note that the encampment staff does not have access to a cadet's application and cannot check the status of a CEAP application.

After you submit your online application, you will receive an email confirmation from CAP National Headquarters.  Your squadron commander will endorse your application and you will receive another email confirmation.  You will hear from NHQ within ten days of the squadron commander’s approval.  If you have been approved to receive CEAP, NHQ will send the funds directly to the encampment on your behalf.  If you have been approved for uniform assistance, Vanguard will email you a voucher with a link to purchase ABUs, Blues or insignia that will be sent directly to you.

If approved for tuition assistance, the entire encampment fee will be paid by NHQ.  If approved for uniform assistance, you will receive a voucher for approximately $100 for the purchase of select uniform items.

The CEAP scholarship application period closes on 10 July 2020 (30 days before encampment).  If you registered for encampment before 1 March 2020 and plan to apply for CEAP, you will need to apply for CEAP before 10 July 2020.

Student Early Arrival Fee

Cadet students arriving to encampment prior to 9 August 2020 are subject to an early arrival fee of $13/day, which covers the additional food and lodging cost not included in the regular encampment rate and will be invoiced separately.  Cadet students are highly encouraged to not arrive early.

Payment Methods

There are two payment methods: on-line and off-line.  On-line payment will be made with a credit card during the registration process.  Off-line payment: If you select “Offline" on the Billing Information screen during the registration process, an invoice will be sent to you shortly after you complete the registration.  You will be responsible for submitting a check to “Alaska Wing CAP” within 30 days of completing your registration, and no later than 10 July 2020, to the following address:

    Attn: Summer Encampment
    Alaska Wing CAP
    PO Box 6014
    JBER AK  99506

 
 
Special note for ATF students: Due to the limited number of available slots, ATF students will not be billed during the registration process.   Invoices will be sent to ATF students after the ATF roster has been finalized.

 

Refund Policy

All refund requests must be made directly to the Alaska Wing Senior Administrator at kbowen@capnhq.gov.  Refunds requested prior to the refund request deadline of 10 July 2020 will be honored in full.  Any request for refund after 10 July 2020 will be processed at the discretion of the Encampment Commander, who will have the final authority in deciding refund requests.  He can be reached at james.mcintyre@akwg.cap.gov.

Cadets paying for encampment and then later receiving CEAP funding will have their initial payment refunded regardless of date.

Failure to Pay

Any member failing to provide fee payment by 10 July 2020 will forfeit their encampment slot.  Extensions to the payment deadline may be granted by the Encampment Commander for extenuating circumstances.  These requests must be sent directly to the Encampment Commander for approval.  Any member with outstanding fees will be prohibited from attending any other wing, region, or national activity until payment is made.

REGISTRATION

Types of Registrants

Cadet Student: A first-time encampment attendee, or a returning cadet that did not graduate from a previous encampment, is a Cadet Student.

Cadet Cadre: The Cadet Cadre, or Cadet Staff, is selected by the Cadet Executive Cadre to serve in the positions of Flight Sergeant and above, including administrative support positions.

Advanced Training Flight (ATF): Cadets that have completed an encampment are encouraged to return and participate in the ATF.  The ATF will be geared towards returning cadets.  It will include leadership principles and practices and specialized activities geared toward a smaller group than the Cadet Students.

Senior Member Cadre: Senior members staffing encampment apply under this category.

Procedure

Register early.  The encampment is limited by the available space and cannot accommodate additional cadets.  The total number of cadet students and ATF that the encampment can accommodate is limited.  Once registration is full you can be placed on a wait list.

Please read this entire webpage before you start the registration process.  You will be asked to confirm that you read this entire webpage before you can open the registration page.

Select the correct category (i.e., student, Cadre, ATF, senior member).  If you change your mind and want to select a different category, exit the process and start over.  Most of the registration process is self-explanatory; however, some items are specific to the registration selected and will be explained below.  Items with an asterisk are required and need to be completed before continuing.

Several forms are required for registration.  Links and instructions for each of the forms are provided below.  Complete the forms, sign them, scan each form separately (scan two-page forms as one file), then upload them during the registration process.  High-quality scans can be made and easily uploaded using your smartphone, for detailed instructions, (click here)Please do not upload pictures.

More than one registrant can be registered in a session.  After completing the first registrant you will be prompted to Save Registrant or Go to Billing.  Select "Save Registrant" and then "Add Registrant."  After all registrants have been entered, then select "Go to Billing."

If your information changes after you register (e.g., email address, phone number, mailing address, etc.), email the updated information to encampment@akwg.cap.gov, and please include the cadet's CAP ID in the subject line.

Cadet Student

If you are going to, or have already applied for CEAP, select “yes” under the correct question and your encampment fee will be reduced to $0.  If you are later denied CEAP funding, then you will be responsible for the cost of the encampment.  An invoice with payment instructions will be sent to you via email.

You are encouraged to apply for encampment before the opening of the CEAP application process, since the roster may be filled before CEAP opens.

Cadet Cadre

The Cadet Cadre selection has been completed.  Cadets selected for cadre (that process is separate from registration) should register as early as possible.

ATF

Cadets applying for the Advanced Training Flight that do not want to serve as cadre should apply under this category.

Due to the expected number of applicants and limited number of available slots, ATF students will not be billed during the registration process.   Invoices will be sent to ATF students after the ATF roster has been finalized.

Senior Member

Senior members that staff encampment register under this option.  Senior Members planning to attend less than the full week should still register in this category and note their availability under “Additional Information.”

REQUIRED FORMS

Signatures must be hand written.  Typed signatures will not be accepted.

CAPF 60-81 Application for CAP Encampment Or Special Activity (2 pages):

Pg 1 (Front):

  • Name of registrant
  • CAP Grade is the registrant’s rank
  • Grade in School is for the upcoming (2020-2021) school year; Senior members can leave this blank
  • Stating Religious Preference is optional
  • Enter the best phone number(s) & email to contact registrant or parent/guardian
  • Shirt size is Adult shirt size even for cadets
  • Title of Activity: 2020 Alaska Wing Summer Encampment
  • Location: JBER, AK
  • Activity dates: Students and ATF 9-15 August 2020, Cadre (including SMs) 7-15 August 2020
  • Staff Position Sought: Leave Blank
  • Emergency Contact Information: Please list two people, how they are related to registrant, and a phone number the emergency contact can be reached during the week of encampment.
  • Registrant signs bottom of first page (Cadet signs if cadet is the registrant).

Pg 2 (Reverse):

  • Please write registrant’s name at the top
  • Release by parent/guardian required only for registrants under 18 years of age.  Ideally two parents/guardians sign.  DCC can witness the parent/guardian signatures.
  • Squadron commander or DCC signature required for all registrants
  • Wing Commander signature required for registrants not in Alaska Wing.  If registrant’s Wing has a Group structure, the Wing Commander will first require the Group Commander’s signature. NOTE: Priority will be given to Alaska Wing registrants.

CAPF 160 CAP Member Health History Form (2 pages)

Pg 1 (Front)

  • Name and information of registrant
  • Allergies: if none, please write “none.”
  • Check one box for each and every line.  If “yes” is marked in a box with multiple choices, please circle the applicable condition.

Pg 2 (Reverse)

  • Dietary restrictions or limitation: if none, please write “none.”
  • Past Surgical History: if none, please write “none.”
  • Vaccination information: Please complete to the best of your ability.  Registrant’s doctor’s office may be able to look up requested information in the Alaska-wide VacTrAK database they have access to.
  • Medication Information: NOTE: Cadets will be responsible for carrying and administering their own medication, both prescription and over-the-counter.  All medication cadets take to encampment must be listed on this form and will be inspected during in-processing.  If no medication, please write “none.”
  • Stating a Religious Preference is optional
  • At least one parent/guardian must sign and date this form

CAPF 161 Emergency Information (1 page)

  • Please completely fill in registrant’s information in the top section
  • Insurance: If no insurance, please write “none”
  • Family Physician: Please provide contact information for registrant’s specific provider or for the clinic
  • Emergency Contact: Please list same primary emergency contact(s) as on CAPF 60-81 above. Please include a phone number the emergency contact can be reached at the week of encampment.

CAPF 163 Permission for Provision of Minor Cadet Over-the-Counter Medication (1 page, required for minors only)

  • Fill in registrant’s information in the top section.
  • Cross out any medications not approved.
  • List any allergies and types of reactions registrant has to any over-the-counter medications.  If none, please write “none.”
  • One parent/guardian must sign and date this form

DD 1381 (1 page)

  • Date: MM/DD/YY format
  • Place: JBER
  • Full Name: Name of registrant
  • Permanent Address: Home address of registrant
  • Signature: Parent/Guardian signature if registrant under 18 years old
  • Witness: DCC and Squadron Commander can witness
  • Write in Name & Address of Emergency contact

REGISTRATION LINK

Round One of the encampment registration closed on 28 February.  Squadrons were notified of their available allotment and remaining slots were apportioned appropriately.  Registration Round Two opened on 10 March on a first-come, first-filled basis after squadron-specific allotments were filled.

To register for encampment click here

After completing the registration process, you will immediately receive a confirmation email.  Also, a spreadsheet that tracks cadets registering, forms completed and confirmation for August attendance is attached at the end of this page.  It will be updated every few days, please check the date on the spreadsheet.  If you do not receive an email or do not see your name on the tracking spreadsheet, please email encampment@akwg.cap.gov.

 

PREPARATION

All encampment participants will experience long, demanding, and very active days. Cadets can expect to be active 16 hours a day.  To be successful at encampment, prior preparation is critical.  Arrive at encampment with the correct equipment, well rested, and hydrated.  Proper hydration will help prevent many common encampment injuries and serve to keep you healthy during a demanding week. Cadets should study available encampment materials prior to encampment.  Links to the CAP encampment guide, handbook, and study materials are provided below

The most common injury at encampment is blisters from brand-new boots.  Cadets will spend a lot of time on their feet.  Buy your boots and dress shoes well ahead of the encampment and break them in before encampment starts.

TRANSPORTATION

Cadets arriving from out of the local area via airlines should arrive at the Anchorage International Airport on the morning of 9 August 2020.  All cadets planning to arrive at the Anchorage International Airport will be contacted by the Transportation Officer and arrangements will be made to transport those cadets to the encampment and back to the airport at the end of the encampment.

Cadets arriving from distant squadrons via ground transportation before 9 August 2020 should coordinate their arrival with the Transportation Officer.

Lodging, food and ground transportation will be available for cadets arriving before 9 August 2020 at a cost of $13/day.

Privately-Owned Vehicles

Cadets who drive to encampment must turn in their vehicle keys to the senior staff upon arrival.  Cadets will not drive during encampment.

ARRIVAL / IN-PROCESSING

Cadet cadre will arrive at encampment on 7 August 2020.  They will be contacted in advance, and detailed check-in and arrival arrangements will be provided.

Cadet students shall arrive between 14:00 and 15:00 (2 and 3 pm) Alaska time on 9 August 2020 for in-processing.  The arrival point will be the parking lot at the D Street gate at Fort Richardson (Click here for map).  Uniformed CAP personnel will be at the gate and will help cadets board CAP vehicles to be transported to the encampment.

Parents please note, this will likely be the last time that you will see or hear from your child until graduation at 18:30 on 15 August 2020.  Be sure to say good-bye to your child when dropping them off, and please make sure they have been well fed before arriving, as lunch will not be served on the first day.

Cadets will not drive themselves on base to the encampment.  Cadets that drive themselves to the D Street gate will have to arrange for an escort onto base, and will turn in their vehicle keys once parked at the encampment site.

Early or late arrivals must be coordinated with the Encampment Commander.

VISITATION

Visitors are not allowed or authorized at encampment without written permission (may be via email) directly from the Encampment Commander.  The encampment takes place on a military installation and, due to Department of Defense security requirements and for the safety and security of all CAP personnel, unscheduled or uncoordinated visitation is prohibited.  This restriction applies to family and friends of encampment participants as well as CAP members not assigned to the encampment.

GRADUATION AND DISMISSAL

The graduation ceremony will commence at 18:30 on Saturday 15 August 2020 at the (Location TBD).  Guests are asked to not arrive until after 18:00.  More details, including the procedure for getting to the graduation site, will be provided closer to graduation.  Guests will be directed to the graduation parking area upon arrival.  Students will be dismissed after the graduation and out-processing is complete.

ENCAMPMENT STAFF

An organizational chart for the encampment is included as an attachment at the end of this page.

INQUIRIES

Please do not call the AK Wing general phone number with questions.  They are not part of the encampment staff and do not have current information.

For questions regarding encampment registration, payments, logistics, etc., please email encampment@akwg.cap.gov.  This email is monitored continuously and your inquiry will be handled promptly.  Be sure to include your contact information and CAPID.  For general questions about encampment itself or information regarding encampment requirements, please speak to your squadron leadership.

PUBLICATIONS / LINKS

Regulations

60-1  Cadet Program Management

60-2  Cadet Protection Program

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