Alaska 2023 Summer Encampment
2023 Alaska Wing Summer Encampment
18 - 24 June 2023
(updated 30 Oct 2022)
Joint Base Elmendorf-Richardson
The 2023 AKWG Summer Encampment is a week-long activity that serves to provide the cadet with a foundation from which to build on their Civil Air Patrol careers. The encampment will provide cadets with the opportunity to:
- Apply knowledge gained in the cadet and senior programs to practical situations.
- Develop a greater understanding of Civil Air Patrol and Air Force missions and capabilities.
- Develop leadership potential, discipline, time management, and interpersonal skills.
- Learn how to overcome challenges and succeed through critical thinking.
- Enhance their local unit’s cadet program.
- Aid in retention and motivation.
- Receive an introduction to the military-style training of the Civil Air Patrol.
- Build self-confidence.
- Experience esprit de corps and the warrior spirit.
First-time cadets can expect to be challenged both mentally and physically during a busy and exciting week of hands-on leadership development training, aerospace events and local on-site activities. Cadets returning as staff will be challenged even further through the leadership roles they will fill and staff duties they will perform. All cadets will be introduced to the military, learn to overcome challenges, develop time-management skills, enhance their interpersonal skills and have a great time.
The Pre-Encampment Guide, which provides detailed information about the encampment, <WILL BE> attached as a link at the end of this page. Also at the end of this page <WILL BE> a link to the all-important Packing List!
To view the 2022 AKWG Encampment Promotional Video, click here: https://www.youtube.com/watch?v=XTi1P8Dr-3g
First-time cadets must have completed their Curry Achievement and attained the rank of Cadet Airman (C/Amn) before arriving at encampment. Cadet students 18 and older, completion of Cadet Protection Policy Training is required prior to encampment.
Cadet cadre registrants must have earned the Wright Brothers Award (C/SSgt) (verified in eServices), completed Operational Risk Management Basic and Intermediate Courses, and Introductory Communications User Training (ICUT) prior to arriving at encampment. For cadets 18 and older, completion of Cadet Protection Policy Training is required prior to encampment.
Senior Member staff must have completed Level 1, Operational Risk Management Basic and Intermediate Courses, and the Cadet Protection Policy Training courses are required prior to arriving at encampment. Completion of ICUT is highly recommended as is a current CAP Driver's License (please check to confirm you renewed yours when you renewed your Alaska Driver's License)
- Cadet Student: $TBD
- Cadet Cadre: $TBD
- Senior Member Registration: $TBD
There are two payment methods: online and off-line. Online payment will be made with a credit card during the registration process. A 3 percent credit card fee will be added to the total. Off-line payment: If you select “Offline" on the Billing Information screen during the registration process, an invoice will be sent to you shortly after you complete the registration. If you do not see it soon after you complete registration, please check your spam and junk email folders. You will be responsible for submitting a check to “Alaska Wing CAP” within 3 days of completing your registration, and no later than 6 June 2023, to the following address:
Attn: Summer Encampment
Alaska Wing CAP
PO Box 6014
JBER AK 99506
Cadet Encampment Assistance Program (CEAP)
TIME SENSITIVE - The application period for this year's CEAP closes at 11:59 PM Alaska time on Friday 12 May 2023. All cadets applying for CEAP must complete their application in eServices prior to this time to be considered.
Login to eServices > Menu > Cadet Programs > Cadet Encampment Assistance Program
Requests for financial assistance via the CEAP program will be managed online through eServices as national funding and cadet eligibility allows. All cadets may apply and priority will be given first-time student participants. Please contact your unit’s Deputy Commander for Cadets (DCC) for further information.
All refund requests must be made directly to the Alaska Wing Senior Administrator at firstname.lastname@example.org. Refunds requested prior to 6 June 2023 will be honored in full. Any request for refund after 6 June 2023 will be processed at the discretion of the Encampment Commander, who will have the final authority in deciding refund requests. He or she can be reached at email@example.com.
Cadets paying for encampment and then later receiving CEAP funding will have their initial payment refunded regardless of date.
Failure to Pay
Any member failing to provide fee payment by 6 June 2023 will forfeit their encampment slot. Extensions to the payment deadline may be granted by the Encampment Commander for extenuating circumstances. These requests must be sent directly to the Encampment Commander for approval. Any member with outstanding fees will be prohibited from attending any other wing, region, or national activity until payment is made.
Types of Registrants
Cadet Student: A first-time encampment attendee, or a returning cadet that did not graduate from a previous encampment, is a Cadet Student.
Cadet Cadre: The Cadet Cadre, or Cadet Staff, is selected by the Cadet Executive Cadre to serve in the positions of Flight Sergeant and above and in administrative support positions.
Senior Member Cadre: Senior members staffing encampment apply under this category.
Register early. The encampment is limited by the available space and cannot accommodate additional cadets. Once registration is full, you can be placed on a wait list.
Please read this entire webpage before you start the registration process. You will be asked to confirm that you read this entire webpage before you can open the registration page.
Select the correct category (e.g., student, Cadre, senior member). If you change your mind and want to select a different category, exit the process and start over. Most of the registration process is self-explanatory; however, some items are specific to the registration selected and will be explained below. Items with an asterisk are required and must be completed before continuing.
Several forms are required for registration. Links and instructions for each of the forms are provided below. Complete the forms, sign them, scan each form separately (scan two-page forms as one file), then upload them during the registration process. High-quality scans can be made and easily uploaded using your smartphone. For detailed instructions, click here. Please do not upload pictures.
More than one registrant (ie multiple family members or several cadets in a squadron who are all applying for CEAP) can be registered in a session. After completing the first registrant, you will be prompted to either “Save Registrant” or “Go to Billing.” Select "Save Registrant" and then "Add Registrant." After all registrants have been entered, select "Go to Billing."
If your information changes after you have completed the registration process (e.g., email address, phone number, mailing address, etc.), email the updated information to firstname.lastname@example.org, and please include the cadet's CAPID, name, and "Updated Contact Information" in the subject line.
If you are going to or have already applied for CEAP, select “yes” under the correct question and your encampment fee will be reduced to $0. If you are later denied CEAP funding, you will then be responsible for the cost of the encampment. An invoice with payment instructions will be sent to you via email.
You are encouraged to apply for encampment before the opening of the CEAP application process, since the roster may be filled before CEAP opens.
The Cadet Cadre, or Cadet Staff, is selected by the Cadet Executive Cadre to serve in the positions of Flight Sergeant and above, including administrative support positions. Cadets selected for cadre (that process is separate from registration) should register as early as possible.
<ATF: TBD IF OFFERED>
Senior members that staff encampment register under this option. Senior Members planning to attend less than the full week should still register in this category and note their availability under “Additional Information.”
Signatures must be handwritten on the forms. Typed signatures will not be accepted. Links to the forms are included at the end of this page.
CAPF 60-81 Application for CAP Encampment Or Special Activity (2 pages):
Pg 1 (Front):
- Name of registrant
- CAP Grade is the applicant's rank
- Grade in School is for the upcoming (2022-2023) school year; Senior members & high school graduates can leave this blank
- Stating Religious Preference is optional. Religious services will not be offered during this Sunday afternoon-to-Saturday Encampment. A chaplain may be available the entire week.
- Enter the best phone number(s) & email to contact the registrant or parent/guardian
- Shirt size is Adult shirt size even for cadets
- Title of Activity: 2022 Alaska Wing Summer Encampment
- Location: JBER, AK
- Activity dates: Students 12-18 June 2022, Cadre (including SMs) 9-19 June 2022
- Staff Position Sought: Leave Blank
- Emergency Contact Information: Please list two people, how they are related to the applicant, and a phone number the emergency contact can be reached at during the week of encampment.
- Applicant signs bottom of first page
Pg 2 (Reverse):
- Please write applicant's name at the top of the form.
- Release by parent/guardian required only for under 18 years of age. Ideally two parents/guardians sign. Deputy Commander for Cadets (CDC) can witness the parent/guardian signatures.
- Squadron Commander (CC) or Deputy Commander (CD) signature is not required for AKWG registrants. The Commandant or designee will discuss each applicant's approval individually with Squadron leadership.
- Wing Commander and CC/CDC signature is required for applicants not in the Alaska Wing. If applicant's Wing has a Group structure, the Wing Commander will first require the Group Commander’s signature. NOTE: Priority will be given to Alaska Wing applicants.
CAPF 160 CAP Member Health History Form (2 pages)
Pg 1 (Front)
- Name and information of applicant
- Allergies: if none, please write “none.”
- Check one box for each and every line. If “yes” is marked in a box with multiple choices, please circle the applicable condition.
Pg 2 (Reverse)
- Dietary restrictions or limitation: if none, please write “none.”
- Past Surgical History: if none, please write “none.”
- Vaccination information: Please complete to the best of your ability. Applicant's doctor’s office may be able to look up requested information in the Alaska-wide VacTrAK database they have access to.
- Medication Information: NOTE: Cadets will be responsible for carrying and administering their own medication, both prescription and over-the-counter. All medication cadets take to encampment must be listed on this form and will be inspected during in-processing. If no medication, please write “none.”
- Stating a Religious Preference is optional. No religious services are planned for this Encampment.
- At least one parent/guardian must sign and date this form
CAPF 161 Emergency Information (1 page)
- Please completely fill in applicant's information in the top section
- Insurance: If no insurance, please write “none”
- Family Physician: Please provide contact information for applicant's specific provider or for the clinic
- Emergency Contact: Please list same primary emergency contact(s) as on CAPF 60-81 above. Please include a phone number the emergency contact can be reached at the week of encampment.
CAPF 163 Permission for Provision of Minor Cadet Over-the-Counter Medication (1 page, required for minors only)
- Fill in applicant's information in the top section.
- Cross out any medications not approved.
- List any allergies and types of reactions applicant has to any over-the-counter medications. If none, please write “none.”
- One parent/guardian must sign and date this form
DD 1381 (1 page)
- Date: June 2023
- Place: JBER
- Full Name: Name of applicant
- Permanent Address: Home address of applicant
- Signature: Parent/Guardian signature if applicant is under 18 years old
- Witness: Family members, CC, and CDC can witness
- Write in Name & Address of Emergency contact
Leadership Reaction Course Hold Harmless Agreement (2 pages):
- Participant's Name: add here
- Participant's Signature: Parent/Guardian signature if applicant is under 18 years old
- Date of Signature: add date signed
Cadet Photo Release Form: <STILL INCLUDED??>
- Cadet's Signature and Name: add here
- Date signed: add here
- Parent's Signature and handwritten name: Parent/Guardian signature if applicant is under 18 years old
To register for encampment <--LINK NOT YET ACTIVE>
After completing the registration process, you will immediately receive a confirmation email. Also, a spreadsheet that tracks cadets registering, forms completed, and confirmation for Attendance is attached at the end of this page. It will be updated approximately weekly; please check "current-as-of" the date on the spreadsheet. If you do not receive an email immediately or do not see your name on the tracking spreadsheet a week after registering, please email email@example.com. If you are not sure whether or not to begin obtaining the items on the packing list, please email firstname.lastname@example.org to ask!!
The 2023 AKWG Summer Encampment Commander reserves the right to prioritize slots to ensure an equitable distribution of slots across the units of the Alaska Wing as well as targeting cadets who are at/above the cadet grade of Cadet Senior Master Sergeant.
All encampment participants will experience long, demanding, and very active days. Cadets can expect to be active 16 hours a day. To be successful at the encampment, prior preparation is critical. Arrive at the encampment with the correct equipment, well-rested, and hydrated. Proper hydration will help prevent many common encampment injuries and serve to keep you healthy during a demanding week. Cadets should study available encampment materials prior to encampment. Links to the CAP encampment guide, handbook, and study materials are provided below.
The most common injury at encampment is blisters from brand-new boots. Cadets will spend a lot of time on their feet. Buy your boots and dress shoes well ahead of the encampment and break them in before encampment starts.
Videos showing typical encampment activities are provided in a playlist on the Alaska Wing YouTube Channel: www.youtube.com/@alaskacap
Cadet students arriving from out of the local area via airlines should arrive at the Anchorage International Airport on the morning of 18 June 2023. All cadets planning to arrive at the Anchorage International Airport will be contacted by the Transportation Officer and arrangements will be made to transport those cadets to the encampment and back to the airport at the end of the encampment. Attendees leaving the encampment via airlines should plan on arriving at the Anchorage airport no earlier than 2100 hours (9 pm) on Saturday 24 June 2023.
All current Federal, State of Alaska and CAP travel guidance will be followed.
Cadet students arriving from distant squadrons via ground transportation before 14:00 on 18 June 2023 should coordinate their arrival with the Encampment Commander.
Lodging, food or ground transportation will not be available for cadet students arriving before 14:00 on 18 June 2023.
Cadets who drive to encampment must turn in their vehicle keys to the senior staff upon arrival. Cadets, including cadet staff/cadre will not drive during encampment unless specifically directed to do so.
ARRIVAL / IN-PROCESSING
Cadet cadre will arrive at encampment on Thursday, 15 June 2023. They will be contacted in advance, and detailed check-in and arrival arrangements will be provided.
Cadet students shall arrive between 14:00 and 15:00 (2:00 and 3:00 pm) Alaska time on Sunday, 18 June 2023 for in-processing. The arrival point will be the parking lot at the BONIFACE GATE VISITOR CONTROL CENTER FOR JBER. Uniformed CAP personnel will be at the gate and will help cadets board CAP vehicles to be transported to the encampment.
Parents please note: this will likely be the last time that you will see or hear from your child until graduation at 18:30 on Saturday, 24 June 2023. Be sure to say goodbye to your child when dropping them off, and please make sure they have been well fed before arriving, as lunch will not be served on the first day.
Cadets will not drive themselves on base to the encampment. Cadets that drive themselves to the Boniface gate will have to arrange for a vehicle escort onto base and will turn in their vehicle keys once parked at the encampment site.
Early or late arrivals must be coordinated with the Encampment Commander.
Families can count on CAP to provide a safe, wholesome environment at all cadet activities. Cadet life is a regimented experience marked by firm rules, clear consequences, and ample adult supervision. Most of all, leadership by positive example is our best tool for creating a space where cadets can thrive.
Answers to the following questions can be found on the CAP Website by clicking here
What is the lodging situation at an overnight cadet activity?
How can families support young cadets preparing for their first time away from home?
What if our family has concerns about the lodging arrangements at an overnight activity?
What is the lodging practice for LGBT cadets?
Are lodging facilities accessible to disabled cadets?
Visitors are not allowed or authorized at encampment without written permission (may be via email) directly from the Encampment Commander. The encampment takes place on a military installation and, due to Department of Defense security requirements and for the safety and security of all CAP personnel, unscheduled or uncoordinated visitation is prohibited. This restriction applies to family and friends of encampment participants as well as CAP members not assigned to the encampment.
GRADUATION AND DISMISSAL
The graduation ceremony will commence at 18:30 on Saturday 24 June 2023 at the Clark Middle School football field (150 Bragaw Middle School, Anchorage). Guests are asked to not arrive until after 18:00. Guests will be directed to the graduation parking area upon arrival. Please note that there are no restrooms or porta-potties provided, shade, nor refreshments available. Feel free to bring your own water. Cadet cadre will return to the barracks within 15 minutes of the conclusion of the graduation ceremony and will be picked up at the barracks or the Boniface Gate (or transported to the Airport) only after the barracks are in a condition to return to our host. <<<UPDATE PREVIOUS STATEMENT??>> Students will be dismissed after graduation and out-processing *at* the graduation location is complete.
A link to the encampment organizational chart is included at the end of this page.<ADD WHEN AVAILABLE>>
Please do not call the CAP AK Wing general phone number with questions. They are not part of the encampment staff and do not have current information.
For questions regarding encampment registration, payments, logistics, etc., please email email@example.com. This email is monitored continuously and your inquiry will be handled promptly. Be sure to include your contact information and CAPID. For general questions about encampment itself or information regarding encampment requirements, please speak to your squadron leadership.
After Encampment, students often like to remain in contact with their new friends and colleagues. To most effectively, safely do that, we highly recommend all Alaska Wing CAP members activate and use their free CAP GMail. When using your CAP GMail, the email addresses of all other Alaska CAP members who use their CAP Emails autofills. You will also have access to the entire GSuite of products in the AKWG domain, which cadets are using more and more frequently. You will also notice that nearly all of the high-ranking cadets in AKWG us their CAP GMails. Instructions on accessing your CAP GMail and updating your contact information in eServices can be found here: https://akwg.cap.gov/programs/cp/news/google
PUBLICATIONS / LINKS
Regulations (Staff: Update Regulation links.........)
Organizational Chart (not yet available)