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WG/CC Announcements

May 27, 2020

An opportunity for our members:

From: Hazeltine, Richard A Maj 
Sent: Tuesday, May 26, 2020 1:52:04 PM
To: Col Virginia Nelson
Cc: Margeson, Robert J Cap
Subject: Virtual TLC Basic in Nevada next month

Hi there,

I wanted you folks to know that we are planning a TLC Basic course over 2 Saturday mornings. 0900-1300 each day on Saturday 06 JUN and 13 JUN.

Any members you know of can register for free at this link: https://www.eventbrite.com/e/tlc-basic-civil-air-patrol-tickets-106821481928

Feel free to post the link where your members can see it.

Thank you!


Civil Air Patrol logo

Maj Richard Hazeltine, CAP

Nevada Wing Vice Commander

May 19, 2020

This email is being sent on behalf of Maj Gen Mark E. Smith:

Fellow Command Council Members –

There are a number of topics that I would like to chat with you about today.  First, I am excited to see us at the point where wings are able to develop regeneration plans as their state-specific circumstances allow.  This past week saw our first two wings receive approval for their Phase I plans: Montana and West Virginia Wings are approved to move to Phase I. Additional wings in our first group of beta testers include Idaho, North Carolina, and Hawaii, all of whom are actively working on their plans. Feedback from these wings has been valuable and has helped us to improve the checklists and templates that are posted on our remobilization website: https://www.gocivilairpatrol.com/covid-19-remobilization.  Frequently-asked questions, along with additional resources for open planning, are also available on this site. Vermont and Alaska Wings are showing favorable trends on www.covidactnow.org and should be working their plans for Phase I as well.

Next, let’s talk about the National Conference scheduled for 14-15 August in Louisville, KY.  I held off for as long as possible in making a Go/No-Go decision to see how the COVID-19 would evolve across the United States.  Bottom line is that I do not have confidence that the COVID-19 situation will be behind us to the point where we can reasonably safeguard our members’ health at a large, in-person conference.  As a result, we will present a virtual conference to our membership.  We have seen exciting and robust capabilities offered for virtual conferences.  I am convinced that we can offer an exciting and engaging event that even more of our members can enjoy than we would garner in a normal, in-person event.  We would like to stay with the originally scheduled dates, but we will take enough time to work through the details to ensure we put on a first-rate event.  That might result in our need to slip the date a bit.  I will keep you posted.

So, what about the Summer Command Council meeting?  We will do a virtual meeting, and you will help me to shape what it looks like.  We can and will throw the traditional approach to the meeting out the window since we won’t be conducting it in-person all day the day before the conference.  We can do any number of things that we just haven’t had the flexibility to do before.  We have the chance to make it no-kidding engaging and fulfilling for all of us while still enabling you to perform your role of assisting me in matters pertinent to the organization.  Expect me to send you a survey to help gather your ideas on what the meeting should look like.

Here’s a good news story.  One of the recommendations for the Working Group tackling how to reduce the burden on squadron commanders was for us to develop a national calendar on when various reports and actions are due.  IT has built it, and it will go live on May 26th.  This feature builds on existing capabilities to allow national deadlines/due dates to be set up in an eServices calendar.  Notifications will be sent automatically to commanders when the event is entered into the calendar and via an end of month report detailing all events due within the following 45 days. 

Finally, here’s an item that I really need your help with.  A couple of weeks ago I wrote about our starting the process to fill a CAP Board of Governors (BOG) Member at Large position.  Closeout date for self-nominations is 31 May.  I’ll put it this way, we have not set the world on fire with a flood of highly qualified candidates for the position.  So, please help me out on this.  The four CAP BOG Members at Large positions are absolutely critical to the success of both the BOG and to CAP, and it’s imperative that we come up with especially strong candidates.  I’ll wager that you know someone in your wing or region who would do a very good job of selfless service as a member of the BOG.  Please talk with the person and help to convince her or him to get a nomination package in before the deadline.

That’s plenty for now.  Be well.  Be safe.  Be strong.


Major General Mark E. Smith, CAP
Chief Executive Officer/National Commander

(C) 505.710.4380 
U.S. Air Force Auxiliary

May 12, 2020

This email is being sent on behalf of Maj Gen Mark E. Smith:

Fellow Command Council Members,

I have a number of things to share with you today.  The biggie is the long-awaited CAP remobilization plan (memo attached).  I’ve been talking about this for a while.  We took the federal three-phased approach and “CAP-ized” it.  We are in Phase Zero at present.  You will see the guidelines to be followed in developing wing-level plans for national review/approval by a team lead by Gen Phelka.  We engaged a handful of wings early, those that looked closest to being able to ease restrictions, to jump start the process.  You will have seen an invitation to a Command Council + Friends meeting Thursday evening/afternoon.  Hard to cover all time zones without impacting day job schedules for our out-west folks.  Sorry.  Please make sure that you have good representation at the meeting.  It’ll be recorded for those who miss it.

Next, you will see a memo that addresses nuances for updating CAP driving privileges during COVID-19 restrictions.  There’s a wonderful attachment that provides by-state details on getting license renew also extensions.  Great job by the LG Team.  

Finally, you will see a copy of an email that John Desmarais will send to the DO community across CAP.  In Moose’s words, “The FAA has issued a Special Federal Aviation Regulation (SFAR) providing regulatory relief to persons that have been unable to comply with specific FAA requirements due to COVID-19 impacts.”  Good info for our pilot community.

Let me close with a personal note.  This has been a long, hard road we have been traveling.  Many states are easing restrictions and I am sure that we are all itching to get out and get on with life.  However,please be safe in taking care of yourself and your loved ones.  While performing our CAP leadership duties let’s remember that our primary imperative is safeguarding our members.  Help me so that we, as an organization, can keep our collective eye on the ball as we maneuver through the ups and downs of easing out of COVID-19 restrictions.

Thanks for what you continue to do.  And be well.  Be safe.  Be strong.

Major General Mark E. Smith, CAP
Chief Executive Officer/National Commander

CAP/CC Memo re COVID-19 Driving Privilege Renewal
CAP/CC COVID-19 Remobilization of Membership
CAP/DO Email on SFAR Implementation

May 7, 2020

Latest update regarding COVID-19 from NHQ: CAPR 60-1 Waiver Memo and Memo for Updated Travel, Meeting, and Mission Guidance

April 29, 2020

The Civil Air Patrol Education and Training program is undergoing an incredible transformation with the roll-out of the Civil Air Patrol Volunteer University.  A crucial aspect of this new program is filling the ranks of instructors who will be facilitating the updated curriculum in both a Face-to-Face (onsite) and Online learning environment(s). If you are interested in joining the team, and helping to take CAP Education and Training into the future, please complete the application below.  I know we have many talented members in our organization and I look forward to seeing your wing lead the nation with the roll-out of this much needed program enhancement.    

April 21, 2020

Alaska Wing, please read the NHQ's memo on Aircraft Engine Preservation Flights during COVID-19 Limited Operations.

April 17, 2020

Alaska Wing, please read the National Commander's Letter on COVID-19 RM for Multi-Day Training Activities and his email to the commanders below:

This email is being sent on behalf of Maj Gen Mark E. Smith

Fellow Command Council Members,

Attached is a memo that will soon be sent to commanders at all echelons as well as directors of summertime cadet activities.  On April 6th Cadet Programs met with me and the Command Team to brief me on the criteria and timelines they proposed to use in making go/no-go decisions for upcoming National Cadet Special Activities.  I approved their proposal and tasked them to detail their process in writing so it could be disseminated to you for your use at the wing and region levels.  The process, coordinated with Safety, Operations, and others, allows for a thoughtful examination of factors that can help us come to wise decisions on whether to continue with, cancel, reschedule, or move a summertime cadet activity.  Please take this guidance to heart and make wise decisions. 

I ask you for one other thing.  In the early days of the growing COVID-19 pandemic I asked region commanders to inform me of what events at wing and region level were being cancelled.  Of course, the answer soon became “everything.”  At this juncture, what I ask is that you – wing commanders and region commanders – inform me of what events you still plan to conduct.  I do not care to micromanage, but I do want to be aware so that I can consider how risk management is being handled across the entire organization.

Thank you for your proactive, positive leadership during these challenging times.



Major General Mark E. Smith, CAP
Chief Executive Officer/National Commander

April 14, 2020

Commanders, please pass on to you members. The attached letters should be in vehicles book for reference, CAP Vehicle Mishap Procedures Under COVID-19 and Message to Command Council.

April 10, 2020

Alaska Wing, please be aware of the 2020 Alaska Wing Strat Plan and 2020 Pacific Region Objectives & Commander's Intent - Alaska.

April 7, 2020

Alaska Wing, attached is the latest Mission Essential Operations Only during Coronavirus COVID-19 memo from NHQ.

April 5, 2020

Attached is a letter from Gen Smith to CAPR 39-1 (Uniform Regulation), additional temporary waivers have been made.  

Col Kevin McClure, CAP

April 4, 2020

Alaska Wing, the following is the new information from NHQ: National Command Team Drop-In Meeting Requests, Cadet Training and Orientation Flights Memo, 190-1 PA Plan Submission Deadline Extension.

April 3, 2020

Commanders and staff, attached is a new CAPP 80-4. Please pass on to your unit members.

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